Procurement & Warehouse Officer

Description:

About Afghan Social Marketing Organization (ASMO)
Afghan Social Marketing Organization (ASMO) is a social marketing and behavioral change communication organization established in August 2008. ASMO is a free-standing, not-for-profit Afghan organization that aims to create positive health outcomes by giving Afghan households the information they need to make informed and healthy choices and expanding access to high-quality health products through commercial markets.

From its inception to date, ASMO successfully implemented multimillion-dollar projects in Afghanistan through sub-awards sponsored by USAID focusing on improving maternal and child health outcomes through the private sector

Job Summary
The Warehouse and Procurement Officer is responsible for the effective operation of the warehouse and procurement functions, ensuring efficient stock and inventory management, and as well as the procurement of goods and services, ensuring the best value while meeting quality and delivery requirements. This role reports to the Procurement & Warehouse Manager. And will be recruited for the Local Health System Sustainability project supported by USAID

Duties & Responsibilities
Warehouse Responsibilities 

• Oversee all day-to-day operation of the ASMO central warehouse facility

• Will be responsible for record-keeping for inward and outward inventories (products) to ensure inventory flows (in and out) are taking place

line with the established procedure (LIFO, FIFO, etc.t)

• Check routinely the warehouse facilities to keep the equipment, tools, and instruments operational.

• Post in the QB (QuickBooks) the inventory transactions daily, ensuring accuracy and completeness of postings by frequently performing

reconciliation procedures.

• Routinely perform suppliers and inventory reconciliations to ensure inventories (products) positions (balances) matches with

documentations and generate supplier’s statements to show amounts paid and remaining balance.

• Prepares inventory records every month, bin cards, stock tracking sheets renovation and updates.

• Ensure all warehouse operations comply with relevant quality standards and regulations.

• Manages the inventory at the central warehouse and ensures that it meets appropriate standards related to climate/environment control,

physical structure, security, stock rotation, quarantine of expired or damaged products/materials area, and disposal.

• Producing multipurpose reports of stock

• Maintains inventory by conducting monthly physical counts; reconciling variances; inputting data.

Procurement Responsibilities:

• Develop and maintain relationships with suppliers, negotiate contracts, and ensure timely delivery of goods

• Ensure all procurement activities comply with organization policies, regulations, and ethical standards.

• Conduct market research to stay informed about market conditions, new products, and potential suppliers.

• Maintain accurate records of all procurement activities, including purchase orders, contracts, and supplier evaluations and Post in the QB

(QuickBooks) the PO (purchase orders) for all applicable purchases.

• Responsible to get purchases requisitions orders are generated, get them appropriately signed and approved by signatories and properly

documented.

• Follow under directions of the line manager and collaboration with finance the compliance requirements related to procurement.

• Collaborate with other departments to understand their procurement needs and requirements.

• Provide regular reports on warehouse and procurement activities to the Procurement & Warehouse Manager.

• Performs other duties and responsibilities assigned by line manager

Job Requirements
Education & Qualifications: Bachelor’s degree in Supply Chain Management, Logistics, Business Administration, or a related field.

Industry experience: Minimum of 5 years of experience in warehouse management, procurement, or supply chain operations. Experience in managing a team and overseeing daily operations in a warehouse environment.

Knowledge & Skills:

Technical: Strong negotiation skill with vendors and suppliers for providing goods and service as per ASMO needs and interests  

Management skills: Good interpersonal skills, including the ability to maintain a good relationship with staff in other departments and with managers

Personal qualities: Be able to work in a multi-cultural settings

Submission Guideline
Interested candidates should submit their resume along with a cover letter to the Human Resource Department of the Afghan Social Marketing Organization (ASMO).

The subject line must be (ASMO/P&WO/7/2024) otherwise application will NOT be considered.

No resume will be taken under consideration without having the position title and vacancy number in the subject line of the email.

Please note that applications received after the closing date will not be considered

Company: Afghan Social Marketing Organization (ASMO)

Location: Kabul

Posted At: 2024-07-07

Expire Date: 2024-07-18

Years of Experience: 5

Number of Vacancies: 1

Level of Education: Bachelor

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